Automated birthday, anniversary, welcome, and farewell emails that make your people feel seen — without adding to your to-do list.
How it works
Set it up once, and InnerLoop handles every moment from there.
Upload a CSV or connect your HRIS. We extract birthdays, start dates, and departments automatically.
InnerLoop automatically schedules moment emails. Managers get a 48-hour preview to personalise before send.
Beautiful, on-brand emails land in inboxes at 8am. No manual work. No forgotten birthdays.
Works out of the box
Turn on Moments and beautiful emails go out automatically — no team participation required. Every employee gets a polished, personal email on the days that matter most.
From everyone at Acme Ltd
From everyone at Acme Ltd, we hope your day is full of joy. Thank you for being part of our team — here's to another great year.
Sent with care from the Acme Ltd team
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A milestone worth recognising
Three years ago you joined Acme Ltd, and the team has been better for it every day since. Thank you for your dedication, your energy, and everything you bring.
Years with Acme Ltd
Joined April 2023
Celebrating milestones at Acme Ltd
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Your first day is just around the corner
We're thrilled to have you on board. Your first day is Monday, April 7th. Your manager Sarah will meet you in reception at 9am. Here's to a great start!
See you on Monday, Maya!
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Turn on Moments and these go out automatically. Want your team to add personal messages too? That's optional — and even better.
Birthdays
Every birthday triggers two carefully timed emails that work together to create a moment your team will remember.
All messages are collected securely. Managers can preview and approve before send.
Your team has some messages for you
Your colleagues wanted to make sure you know how much you mean to the team. Here's what they had to say:
Have the best day, Sarah! You make every standup genuinely fun. Enjoy your day off!
— Tom Chen
Cake in the kitchen! Happy birthday — you deserve the best slice.
— Priya Sharma
Wishing you an amazing birthday! Thanks for always helping me debug my terrible code.
— James Rodriguez
Happy birthday! Here's to another year of making the rest of us look bad (in the best way).
— Lisa Wang
Sent with care by your team at Acme Ltd
Powered by InnerLoop · Employee Moments
A milestone worth recognising
Apr 2021 — Joined as Junior Designer
Nov 2022 — Promoted to Senior Designer
Mar 2024 — Led the brand refresh project
Apr 2026 — Celebrating 5 incredible years
“James has been the backbone of our design team. His growth from junior to leading our entire brand identity has been something to witness. Here's to the next five.”
— Rachel Torres, Design Director
Celebrating milestones at Acme Ltd
Powered by InnerLoop · Employee Moments
Anniversaries
Work anniversaries are automatically triggered at key milestones. A team announcement goes out publicly, and the employee gets a personalised email recognising their journey.
First days & last days
The moments that bookend someone's time at your company matter more than you think.
A warm introduction email goes to the whole team before their first day. Fun facts, a photo, their role, and start date — so everyone knows who to look out for.
Joining us Monday, 14 April 2026
Say hi when you see Maya around the office!
Powered by InnerLoop · Employee Moments
When someone moves on, acknowledge it with grace. A farewell email goes to the team with well-wishes and a chance to share memories. Tasteful, warm, and respectful.
3 years with Acme Ltd · Last day: 18 April 2026
After three incredible years with us, David Nguyen is moving on to his next adventure. David has been a cornerstone of the product team, and his impact here will last well beyond his time with us.
You raised the bar for everyone, David. Good luck -- they're lucky to have you.
— Sophie Alderton, Product Lead
Thanks for always making the retros fun. The team won't be the same without you.
— Mark Li, Engineering
Wishing you all the best. Don't be a stranger!
— Anna Reid, People & Culture
With gratitude from the Acme Ltd team
Powered by InnerLoop · Employee Moments
Manager control
Every automated email passes through a 48-hour manager preview window before it sends. Managers can review the content, edit the message, or add a personal note. Nothing goes out without approval.
This builds trust with leadership and ensures every moment feels authentic — not robotic.
Scheduled: 12 April 2026 at 8:00am
Integrations
InnerLoop syncs with your HRIS to automatically pull birthdays, start dates, and org structure. No manual data entry.
Or just upload a CSV — InnerLoop extracts dates automatically. Birthdays and start dates are encrypted at rest using AES-256.
Pricing
Up to 2,000 recipients. Unlimited moment emails. 14-day free trial — no credit card required.
Set it up once. InnerLoop handles the rest.